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The Seaside Institute

Beach Comber
May 12, 2009
22
12
Seaside, FL
Operations Coordinator

About the Seaside Institute
The Seaside Institute was founded in 1982, by the co-founders of the town of Seaside (Robert and Daryl Davis). We are a nonprofit association dedicated to supporting the communities of 30A through engagement, the arts, education and innovation. Our mission, unchanged since 1982, is to create great communities.

About the Position
Reporting to the Director of Operations, the Operations Coordinator will support the day-to-day operations of the Seaside Institute. This entry-level position is ideal for individuals working in the nonprofit field. This dynamic position will require anything from general housekeeping of the Academic Village, to assisting with Event Coordination of workshops and conference. Specific responsibilities include:

Academic Village Management:
  • Clean all units after guest departure in a timely manner.
  • Ensure that the Village is clean, well-stocked and in working order before the start of all events.
  • Manage the linen supply (sheets and towels), either in-house or through a outside vendor, depending on availability.
  • General cottage inspection, communicate required repairs and maintenance to the Operations Director.
  • Ensure that the Academic Village Courtyard is well-kept and in working order.
  • Ensure that the Utility Room is organized, clean and stocked.
  • Other duties as assigned.

Membership:
  • Assist with the execution of the Seaside Institute’s membership renewal, retention and recruitment activities, membership campaigns and projects.
  • Assist with membership operations, including dues payments and processing, maintaining membership records, responding to membership inquiries.
  • Other duties as assigned.

Programs:
  • Assist with event coordination and logistics for all events, including the Seaside Prize Weekend, New Urbanism Travel Tours.
  • Provide assistance to Project Directors (30A Mobility and Aging With Grace) with duties as assigned.
  • Respond to meeting facility and Academic Village inquiries in a timely basis.
  • Coordinate facilities maintenance upkeep, including housekeeping and linen scheduling.
  • Other duties as assigned.

Fundraising and Sponsorships:
  • Assist the Operations Director with fundraising initiatives, projects and donor records.
  • Other duties as assigned.

Community Relations:
  • Assist the Operations Director with volunteer database management, responding to volunteer inquiries, and volunteer recruiting.
  • Other duties as assigned.

Office Administration:
  • General office administration, including but not limited to: answer and direct phone calls, greet visitors, monitor general e-mail account, distribution of incoming and outgoing mail.
  • Other duties as assigned

Skills and Qualifications:
  • Associate’s Degree or equivalent experience; Bachelor’s Degree preferred
  • Minimum of one [1] year experience in hospitality, nonprofit management, or general office administration
  • Exceptional organizational skills; keen attention to detail
  • Outstanding problem-solving skills
  • Excellent communication skills (both written and oral)
  • Team player; must have a strong understanding of the phrase “all hands on deck” during events and other projects.
  • Must be available to work occasional nights and weekends
  • Ability to lift up to 50 lbs
  • Valid driver’s license

How to Apply:
Email resume and cover letter with salary history to information@seasideinstitute.org, with “Operations Coordinator” as the subject line. No phone calls, please.
 
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