Bookkeeping & Administrative Assistant for Construction Company

Looking for a Bookkeeper and Adminstrative Assistant for a family construction company. Flexible hours, can work from home, will furnish home office setup. Please call Trey 404.936.2080 or email trey@chewcon.com for more details.

Bookkeeper & Administrative Assistant Job Description

• Job cost accounting - Strong skill in Quickbooks Online
  • Profit and loss statements (Budget to Actual Reports) for each job (weekly)
  • Ability to run reports by cost code
  • Writing all checks weekly
  • Drop off checks at office / mail checks
• Sending all bids requests for new jobs
  • Email subcontractor with plans
    • Electrical
    • AV
    • HVAC
    • Gas
    • Roofing
    • Plumbing
  • Receive bids and file to Google Drive by project
• Writing contracts for confirmed bids (when necessary). Ensure all subcontractors have signed contracts for work
  • Use template
  • Input price
  • Trey / Keitha to provide scope of work to be included
• Insurance management for subcontractors
  • Prepare for yearly insurance audit
• Integration of tasks through Asana
  • All requests will be made through a task in Asana
  • All communication / questions will be in Asana so all can view / edit
• Taxes
  • 1099 preparation for CPA
  • Job overview spreadsheet: started at lot purchase, finished at project sale
• Administrative duties
  • Maintain and organize filing system for each job (banking, surveys, HOA documents, etc)
  • Open and organize mail - file, etc.
  • Pick up permits
  • Drop off permitting items
  • Fill out permits, bank information, accounts
  • Assemble house spec documents and books, homeowners package
    • Template will be provided
  • Company emails and filing on Google drive accordingly
  • Compile list finish spec book for house sales and realtors