Here is the Draft Agenda from the County for the County Commission meeting on June 26, 2012 at the courthouse in DeFuniak Springs. The County is now labeling the agendas available to the public as "draft" agendas as there may be additions or deletions to the agenda made at the meeting.
Items of particular relevance south of the Bay are highlighted in blue. Here is some additional information on a few items.
1. The TDC Request for Proposal for a facilitator for a public workshop. (Item 4 under TDC)
The Requested Action is for the County Commissioners to "approve to advertise a RFQ (Request for Qualification) for a moderator/facilitator to conduct public workshops for general public input and education. These workshops will proceed any future related to the TDC building and location."
The support explanation for the request is "to contract a facilitator to conduct multiple public workshops with the content including the needs of interactive visitor center, administrative offices and general educational information on the statutes and mission of the South Walton Tourist Development Council. It is preferred to be able to contract with the same facilitator to conduct all future public workshops to include the TDC building and location selection."
This is the details for the RFQ discussed at the Joint hearing between the County Commissioners and the TDC Advisory Council.
2. TDC Update on Invoice Policy and Procedures. (Item 7 under TDC)
At the May 22, 2012 County Commission meeting the Commissioners requested the TDC Executive Director, County Interim Finance Director, Clerk of Court Finance Director and the County Attorney to meet to discuss TDC financial processes. Dawn Moliterno, the TDC Executive Director, is making a report from that meeting that includes the following:
"(1) When a requisition is initiated, in the comments section, the BCC approval date must be listed when the cost is greater than $25,000. This will allow the County Purchasing Department to review the BCC commission meeting minutes on that date for their approval. This will speed up the process and make it more efficient. If it is less than $25,000, normal BCC purchasing procedures should be followed with respect to proper approvals and that it is a valid TDC expense.
(2) When contracting with an ad agency, it is customary to make advance payments for TV spots and magazine placement. Therefore, it is essential that the ad agency send "proof of "airtime" confirmations and tear sheets for magazine ads. TDC personnel is responsible for monitoring all effects of advertising to make sure that what we paid for actually occurred or that we received the goods. Once the confirmations or tear sheets are received, they should be forwarded to the Clerk's office for inclusion in the voucher packet.
(3) All contracts wil go through the normal BCC bid process and purchasing requirements.
It is essential that strict financial controls are followed to ensure the County funds are appropriated properly. Working as a team with the TDC, County Purchasing, the Office of the Clerk of Court will bring clarity to the process and enable all citizens of Walton County to know that their money is in safe hands."
Anita Page, SWCC Executive Director
AGENDA
Times are approximate and may not be strictly adhered to.
9:00 AM
Invocation and Pledge of Allegiance to the American Flag
Call to Order
Approval of Agenda – addition or deletion of items
Approval of Consent Agenda
1. Approve Expenditure Approval List (EAL)
2. Approve Minutes of May 24, 2012 Workshop, June 5, 2012 Special Meeting, June 6, 2012 Special Meeting, June 11, 2012 Special Joint Meeting, June 12, 2012 Special Meeting and June 12, 2012 Regular Meeting
3. Approve the Quarterly Report from the Life Enrichment Senior Center for October, November, December 2011 and January, February and March 2012
4. Approve the Workforce Development Board of Okaloosa and Walton Counties’ Budget for FY 2012-2013
5. Approve to accept the Emergency Management Performance Grant in the amount of $59,689.00, a federally funded sub-grant received to fund portions of the Emergency Management Program
6. Approve and accept the Emergency Management Preparedness and Assistance Grant in the amount of $105,806.00, a state funded sub-grant received to fund portions of the Emergency Management Program
7. Approve the CivicPlus Recurring Redesign Contract Addendum
8. Approve the First Option to renew Agreement for Pest Control and Termite Services with Southland Pest Services, Inc.
9. Reappoint Marsha Anderson and Richard Bryan to the Coastal Dune Lakes Advisory Board for another 3-year term
10. Approve the First Option to renew Agreement for Inmate Telephone System
11. Approve to purchase and replace Employee ID Badge Machine
12. Approve a Resolution to amend FY 2011-2012 Budget for unanticipated revenue in the amount of $40,592 in the Supervisor of Elections Office Account
13. Approve to apply for the AFG grant through FEMA for the purchase of Communication Equipment
14. Approve to surplus Fire Rescue vehicle BCC# 3663 and sell the vehicle to the City of Samson, Alabama
15. Approve to surplus several items from the Walton County Corrections Department
9:05 AM Gerry Demers, Interim County Administrator
1. Public Works
a. Walton Road/John Baldwin Road Intersection Improvement
2. Support Services
a. Brian Coley, Fire and Rescue-Request to present Medicare with a letter of
responsibility for the Medicare Licensure for Walton County Fire Rescue
3. Administration
a. Scarlett Phaneuf, Executive Director of the Walton County Economic Development Alliance
1. Request to adopt a Resolution authorizing a Referendum to determine whether to grant Economic Development Tax Exemptions as specified in Florida Statute 196.1955; Providing an effective date
2. Update
b. Request Approval of service agreement to enhance web site
9:15 AM Toni Craig, County Attorney
1. Continued Public Hearing to consider an Ordinance amending Chapter 2 of the Walton County Code to add a new division entitled “Real property Transactions:” requiring Board approval of need for all real property transactions, price and costs of such transactions; delegating certain responsibilities of transactions to the County Administrator and County Attorney; providing for severability, conflicts; and an effective date
9:25 AM Dawn Moliterno, TDC Executive Director
1. Approve a contract with DPA, A Division of Digital Research, Inc. to perform research services with the South Walton TDC for an annual rate of $157,000
2. Approve the Beach Neighborhood Criteria Standard Operating Procedures
3. Approve the request to process an RFP for an engineering/construction company to address the current deficiencies related to the health and safety issues identified at the TDC building
4. Approve to advertise an RFQ for a moderator/facilitator to conduct a public workshop for general public input and education. These workshops will precede any future workshops related to the TDC building and location.
5. Approve to rescind the Group Business Sponsorship Incentive Sponsorship Program Guidelines & Operating Procedures
6. Approve the new Group Meeting Incentive Sponsorship Program Guidelines & Standard Operating Procedures
7. Update-TDC/County Invoice Policy and Procedure Meeting Recap
9:35 AM Commissioner Cecilia Jones, District Five
9:40 AM Commissioner Sara Comander, District Four
1. “Visioning”
9:45 AM Vice-Chairman Kenneth Pridgen, District Two
9:50 AM Commissioner Larry D. Jones, District Three
9:55 AM Chairman Scott A. Brannon, District One
10:00 AM Public Comments – please limit comments to five minutes or less
Adjourn